|
The Importance of Written Communication
Written communication is just as important as oral communication. Of course, all communication requires a clear
concise flow of ideas, and words that are easily understood by any reader or listener. Written communication is one
of the most difficult forms of communication as writers are typically prone to write for themselves, instead of for
their audience. It is important for readers to understand what has been written and why it has been written.
Writing is very different from oral communication, because words are written they cannot be taken back.
Communicating through writing is more concrete than verbal communication with more room for mistakes and
misunderstandings. The slightest misunderstanding can cause chaos for many, so it is important to right as clear
and concise as possible. This form of communication is defined as a clear expression of ideas in writing. The clear
expression of ideas includes grammar, organization, and structure of an essay, book, article, or report.
Grammar is a large part of written communication, and writers must always consider spelling, punctuation, writing
style, and wording before displaying their work to the world. Proper grammar and form may have a varying importance
for different writing jobs, and usually depend on the method of communication used for that job. However, it is
always important to strive to use correct grammar, spelling, and punctuation. Most writers use spell check and
grammar check on their computers to ensure that the grammar and spelling is suitable. Grammar is also a major
factor when writing as a freelance writing and submitting work to an editor. Many editors will reject further
submissions from writers who have too many grammar and spelling errors.
Organization of a letter, essay, article, or book is also important factors of written communication. Communication
should always have a logical organization that is easy for readers to follow. For the reader, it is much easier to
read a paragraph with one common theme that relates to the entire work. Most writing requires a clear flow of ideas
and proper transitions to indicate when a new idea is being presented. However, transitions are not often needed
for pieces of writing that are clearly organized. Ideas should also be expressed in a manner that is easy for the
reader to understand and recognize. Data in the writing should also be presented accurately to support conclusions
and recommendations given by the writer.
The structure is also important in a piece of writing. All writing is organized into five to seven sentence
paragraphs that all relate to each other. The number of paragraphs usually depends on the work that is being
written. For example, it is common for essay to contain five concise paragraphs that all relate to a common theme.
Generally, essays begin with an introductory paragraph, followed by three supporting paragraphs, and ended with a
concluding paragraph.
The basic structure of a piece of writing is only the beginning of written communication; the words used and the
organization of the work is important to the readers understanding of the work. In many cases, the style format,
and content must be adjusted to the communication level of the reader. The ability to convey ideas to a certain
reader are very important, and a key component of written communication. Like oral communication, written
communication can be seen as an aspect of life that makes the world go round, and learning to communicate through
written word has become a basic skill for most people. Communication is needed in all aspects of life, and although
many people cannot write well, it is important to be able to communicate out loud and on paper.
| 
Delicious
Google Bookmarks
Stumbleupon
Digg
BlinkList
Blogmarks
Facebook
Ma.gnolia
Reddit
Twitter
Yahoo My Web
Livejournal